Section: Support/IT

The search bar is located on the bottom left of the task bar.

• Click the magnifying glass to open the search tab.
• Once open, start typing what you are looking for. Click on the file or program needed.

Within Windows 10, the File Explorer location has been changed and is a bit less intuitive to locate then previous Windows versions.

To open File Explorer you can use one of the following methods:

1. Click the “File Explorer” Icon on the taskbar

2. Open the Windows menu by either pressing the Windows key, or selecting the Windows icon in the lower left as shown below. Then type “file explorer” and select the first option.  

NOTE: There is not a search bar in this menu, but if you type after you open it, it will bring one up.

3. Press the Windows key + E key on your keyboard at the same time.

Change the Color

• Right click on the taskbar itself. A menu should appear, at the bottom of that menu there is a “settings” option, click that to begin.

• The window that pops up has a menu to the left of it, click “color”.

• Choose the color you would like your taskbar to be and click the “Show color on Start, taskbar, and action center” option.

Pin Items

• Open the item you would like to pin and right click. Then click “Pin to taskbar”. This will make it so the item is always on the taskbar.

Unpinning Items

• Right click on the taskbar, the item you want to unpin, and click “Unpin from taskbar” and the item will disappear from the taskbar.

Pinning Items From Start Menu

• Open the Start Menu
• Right click on the App you’d like to pin to the taskbar
• Hover over the “More” option
• Select “Pin to taskbar”

• You should now see the item you pinned at the far-right of your taskbar

Opening the Notifications Menu

• The button to open the notifications menu is on the bottom right of the screen. Click this to open the Action Center, or Notifications Menu.

• This will open a window to the right of your screen that will have a few options at the bottom. All Settings, Note, and Network.

• All Settings will open the settings window to change different personalization settings on your PC
• Note will open Microsoft OneNote
• Network will open your list of available networks.

Logging Off

• Open Start Menu with Windows button on keyboard or clicking lower left Windows icon
• Click on the VTC logo near the left side, this is the User icon
• Here you can also lock the computer and switch to a different user

Alternately, there is a custom “Log Off” tile, located on your Start Menu

Tiles

In the Windows menu, to the left are squares that are called Tiles. They are shortcuts to        applications that you use often and other useful ones. To open the application, click on it.

To resize tiles, right click and hover over resize, then select the size you would like.

NOTE: Not all tiles can be resized, and not all tiles can be resized to large.

Tile Groups

Tiles are grouped into different categories, some of which can be moved around. Groups with locks by the names can not be moved and the applications within them can not be removed or added to.

• Adding a tile group
  • Drag an application tile to the bottom of the screen until a bold line appears, then let go of it.
• Renaming a tile group
  • Hover above the tile that you just moved and click name group. Or, if it is an existing group, click the title and type in the new name.

Applications

To search for an application or file you can’t find in the Start Menu, click the Windows icon in the lower left of the screen, or press the Windows key on your keyboard, and start typing the name of the application or file.

Adding an application to the tiles menu.

• Find the application you would like to add in the Windows start menu.
• Drag the application you would like to move to the group you would like, or to the area where you would like to make a new group, and drop it. See “Tile Groups” for how to add a new group.

 

Microsoft Word is a word processing program which allows you to create documents with various formatting and customization options. Add videos, graphs, pictures, watermarks, styling, and more. Word Documents can be saved in multiple formats including PDFs.

Tell Me

At the top of the navigation menu over to the right, you will notice a little lightbulb icon with a search box next to it. This is Microsoft Word’s Tell Me feature, which allows you to search for features in Microsoft Word by typing in certain key words or phrases. For example, if you wanted to know how to insert a picture into your document, you could search “picture” and Tell Me will come up with a small list of features, including the insert picture action.

 

Protected View

When you download a document from your email or online you might notice you can’t make any changes to it. This is because by default Word only allows you to view the document for your safety. If you trust where you received the document from you can hit “Enable Editing” to the right of the notification under your Navigation area to be able to edit the document as normal.

 

Navigation Menu (Ribbon System)

The picture above shows the Ribbon System, or what is more commonly known as, the Navigation Menu. Each tab will bring up a different set of tools to modify and control your document. By pressing the Alt key, Word will show you the shortcut combos to quickly navigate the menu and features inside each menu. To use these shortcuts just tap Alt then the key shown, alt does not have to be held down.

• The “File” tab will bring up a new window where you can save, open, print, and share a document. This is also where you can create a new document.
• The “Home” tab is your standard text tools where you can change font style, size, line spacing, color, indent, heading style, and more.
• The “Insert” tab is where you’ll insert or embed things into your document such as tables, shapes, videos, comments, symbols, and equation notations. You can also insert a cover page from here.
• The “Design” tab allows you to select from a number of pre-made document themes as well as customize it. This is also where you would add watermarking.
• The “Layout” tab is where you can change your document margins, orientations, add line numbers, and modify other general document layout settings.
• The “References” tab is where you can add your various forms of references and citations. You can add footnotes, endnotes, captions, and even a table of contents. Make sure to change the style under “Citations and Bibliography” to meet your requirements.
• The “Mailings” tab allows for you to create personalized letters quickly when sending to a large batch of users. You can setup mailing lists and specify different customized lines for different mailing lists while keeping other content the same.
• The “Review” tab allows you to do things like check spelling & grammar or utilize tools like thesaurus, word count, and translate. You can also manage comments here and track changes made to the document.
• The “View” tab allows you to change how you view things in Word 2016. You can change your zoom, how many pages you see at once, switch between different instances of Word, and also enable grid lines or the ruler feature. This is also where you can record and view any macros you have created.

 

Quick Access Toolbar

The quick access toolbar allows you to quickly access tools and functions that you might need or want commonly.

• The “Save” button allows you to quickly save without having to go through the file tab. If you have not yet saved your document this will act as “Save As”, asking where you would like to save it and what you would like to name it. Shortcut: Ctrl + S on Windows and  + S on Mac.
• The “Undo” button allows you to undo the last change you made to your document. This will allow you to undo any changes you’ve made this session. The arrow down next to it will allow you to select a specific change and it will undo everything from that point on. Alternatively you can hold down the shortcut to undo until release. Shortcut: Ctrl + Z on Windows and  + Z on Mac.
• The “Repeat” button allows you to do a couple different things. It is commonly used to redo an action you might have accidentally undone or it can also repeat the last thing you did such as inserting a table. Holding down the shortcut will use this function multiple times. Shortcut: Ctrl + Y on Windows and  + Y on Mac.
• The last button on the Quick Access Toolbar is a dropdown menu which features common windows functions such as save and spell check. This can be customized to include features you commonly use so you don’t have to memorize shortcuts or switch tabs every time you wish to do something.

 

Bottom Toolbar

The bottom toolbar should look familiar to anyone who’s used previous versions of Word before. It will show you your page and word count, allow you to change how you view pages, and zoom in or out. Another useful feature is the book icon to the right of your word count. This icon will show the status of Word proof reading your document. If it has a check mark, you’re all set to go. Otherwise click on the icon to get a list of possible grammar, spelling, or formatting errors that Word has found.

 

Research

The “Researcher” feature can be found in the References tab of the navigation menu if you are logged into Word with an account that has access to Office 365. Word allows you to conduct research for what you’re working on without having to open a new internet browser and switch between the two programs. Once opened you can search for your topic and find information and sources. By clicking on the results Word can prepare an outline in the document for you or you can select text and have Word insert that text into your document as well as cite it for you.

 

Collaboration

 

The “Collaboration” tool in Word 2016 allows you to work on documents with others in real time. To use this feature you must login to Word and save your document on either OneDrive or SharePoint. Other users you then invite will be able to edit or view, depending on the permissions you grant, the document in real-time with you. If you decide you want to later remove a user or change their permissions, you can do so by clicking on their icon to the left of the invite button.

• The “Invite” button allows you to invite another user by the email that they use to login to Microsoft Word. You can select what permissions to give them so that if you only want them to be able to view the document and not make any changes, you can do so.
• The “History” button allows you to see a history of changes, who made them, and at what time. This will also allow you to revert back to old version of the document if necessary.
• The “Chat” button opens the chat window. You can use standard text chat to type to other users of the document by connecting to a Skype For Business account if that account is different than the one you used to login to Word. If you would like to message only a specific person you can click on their icon.

Microsoft Outlook is an email client by Microsoft allowing you to login to your VTC email and manage it.  You can read, send, archive, delete, mark as spam, create meetings, manage contacts, and more utilizing the client. It also has built in functionality with other Microsoft Office 2016 products.

 

Tell Me

At the top of the navigation menu over to the right, you will notice a little light bulb icon with a search box next to it. This is Microsoft Office’s Tell Me feature, which allows you to search for features in Microsoft Office by typing in certain key words or phrases. For example if you type in “calendar” it will give you several options for viewing any calendars you have saved or shared to your account.

 

Quick Access Toolbar

At the bottom left of your Outlook view you will see a menu. These icons allow you to switch between features of Outlook. The first of which is mail, for sending and receiving emails. Second there is the calendar view, for sharing, editing, and viewing your calendars. Third is your contacts, where you can see any saved contacts and edit their info. Lastly is your tasks, where you can set up a task list with different priorities and alerts.

 

Navigation Menu (Ribbon System)

The picture above shows the Ribbon System, or what is more commonly known as, the Navigation Menu. Each tab will bring up a different set of tools to modify and control Outlook. By pressing the Alt key, Outlook will show you the shortcut combos to quickly navigate the menu and features inside each menu. To use these shortcuts just tap Alt then the key shown, alt does not have to be held down.

• The “File” tab allows you to open Outlook Data files, and print your emails, calendars, and task lists.
• The “Home” tab will vary depending on which view you have selected. For mail, you will be able to create new mail messages and do things like reply, reply all, and delete a message once you have selected an email. When you are in the calendar view, the home tab will be where you create new appointments and meetings. You can also change how you’re viewing your calendar, narrowing it down by day, week, or month. In the task view, you can create new tasks and set their priorities.
• The “Send and Receive” tab will have a button allowing you to send and receive data. Basically, this is going to update your outlook. Outlook updates automatically every few minutes, but if you are expecting a certain email or a calendar sync, you can use this button to resync with your email account.
• The “Folder” tab lets you create and search for folders in your Outlook data file. These folders can store emails and other data that you drag into them, and help you sort your inbox.
• The “View” tab will let you customize the way you see your Outlook. There are many views to choose from, sometimes making it easier to navigate your Outlook. Pick which views help you, or keep it default; it’s personal preference.

Microsoft Publisher is an entry-level desktop publishing application from Microsoft, differing from Microsoft Word in that the emphasis is placed on page layout and design rather than text composition and proofing.

 

Protected View

When you download a document from your email or online you might notice you can’t make any changes to it. This is because by default Publisher only allows you to view the document for your safety. If you trust where you received the document from you can hit “Enable Editing” to the right of the notification under your Navigation area to be able to edit the document as normal.

 

Navigation Menu (Ribbon System)

The picture above shows the Ribbon System, or what is more commonly known as, the Navigation Menu. Each tab will bring up a different set of tools to modify and control your document. By pressing the Alt key, Publisher will show you the shortcut combos to quickly navigate the menu and features inside each menu. To use these shortcuts just tap Alt then the key shown, alt does not have to be held down.

• The “File” tab will bring up a new window where you can save, open, print, and share a document. This is also where you can create a new document.
• The “Home” tab is your standard text tools where you can change font style, size, line spacing, color, indent, heading style, and more.
• The “Insert” tab is where you’ll insert or embed things into your document such as tables, shapes, videos, comments, symbols, and equation notations. You can also insert a cover page from here.
• The “Page Design” tab allows you to select from a number of pre-made document themes as well as customize it. This is also where you would add watermarking
• The “Mailings” tab allow you to select who will receive this document and then allow you to add address blocks and greeting lines for each person you entered.
• The “Review” tab allows you to do things like check spelling & grammar or utilize tools like thesaurus, word count, and translate. You can also manage comments here and track changes made to the document.
• The “View” tab allows you to change how you view things in Publisher 2016. You can change your zoom, how many pages you see at once, switch between different instances of Publisher, and also enable grid lines or the ruler feature. This is also where you can record and view any macros you have created.

 

 Quick Access Toolbar

The quick access toolbar allows for you to quickly access tools and functions that you might need or want commonly.

• The “Save” button allows you to quickly save without having to go through the file tab. If you have not yet saved your document this will act as “Save As” asking where you would like to save it and what you would like to name it. Shortcut is: Ctrl + S on Windows and  + S on Mac.
• The “Undo” button allows you to undo the last change you made to your document. This will allow you to undo any changes you’ve made this session. The arrow down next to it will allow you to select a specific change and it will undo everything from that point on. Alternatively you can hold down the shortcut to undo until release. Shortcut: Ctrl + Z on Windows and  + Z on Mac.
• The “Repeat” button allows you to do a few different things. It is commonly used to redo an action you might have accidentally undone or it can also repeat the last thing you did such as inserting a table. Holding down the shortcut will use this function multiple times. Shortcut: Ctrl + Y on Windows and  + Y on Mac.
• The last button on the Quick Access Toolbar is a dropdown menu which features common windows functions such as save and spell check. This can be customized to include features you commonly use so you don’t have to memorize shortcuts or switch tabs every time you wish to do something.

 

Research

The “Research” feature can be found in the Review tab of the navigation menu if you are logged into Publisher with an account that has access to Office 365. Publisher allows you to conduct research for what you’re working on without having to open a new internet browser and switch between the two programs. Once opened you can search for your topic and find information and sources. By clicking on the results Word can prepare an outline in the document for you or you can select text and have Publisher insert that text into your document as well as cite it for you.