Section: Key Student Services

Students are responsible for familiarizing themselves with the cost descriptions; payment and refund policies; and the definition of residency for tuition payment purposes as detailed below.

Cost Charts

In the following cost charts, all charges are based on full-time enrollment (12-19 credits per semester) and are subject to change without notice.

Meal plans shown are for the Gold Plan on the Randolph Center campus; there are no meal plans available on the Williston campus.

1. All Undergraduate Costs (except Dental Hygiene, International, Nursing, Online, Paramedicine, and Radiologic Science)
2. Oral Health Sciences: Dental Hygiene
3. Practical Nursing
4. Nursing (AS)
5. Paramedicine
6. Radiologic Science
7. International
8. Graduate
9. Online Degree Programs

Additional Information:

1. Program-Specific Fees
2. Per Credit Tuition & Fees
3. Summer Tuition
4. Room & Meals Rates
5. Senior Citizen Discount
6. Fee Descriptions
7. Textbook Information
8. Payment Information
9. Refund Policy

All Undergraduate (back to top)
(except Dental Hygiene, International, Nursing, Online, Paramedicine, and Radiologic Science)

Oral Health Sciences: Dental Hygiene (back to top)

Nursing

Practical Nursing (back to top)

Nursing (AS) (back to top)

Paramedicine (back to top)

Radiologic Science (back to top)

International (back to top)

Graduate (back to top)

Online Degree Programs (back to top)

Program-Specific Fees (back to top)

Automotive Technology

The student must have a set of tools for use in the lab and the summer internship, which requires a one-time, first-year expense of around $5,000.

Professional Pilot Technology

These fees are based on the average number of hours to complete a course. Additional hours may be required and are billed on an hourly basis until successful completion. All required courses must use full flight hours.

Some flight courses begin as 141 with an enrollment certificate. If a student receives sufficient training to complete the FAA check ride with fewer hours, they can drop as 141 students and receive an FAA Part 61 check ride to complete. Excess funding must be returned to the VA or the student’s account after financial scrutiny of fewer flight hours.

FAA First Class Medical Examination & Drug Screening: $200

Completed by an authorized aviation medical examiner and a copy submitted to the Program Director or Admissions by June 1 or start of classes.

FAA Written Exam Fees: $165 per exam

Six exams required during the program.

FAA Examiner Fees: $300-700 per check ride

Paid directly to the examiner before each oral and flight test for each certificate and rating.

Pilot Equipment: $1,700-2,000
Insurance: $314 per year

VFA carries liability and hull insurance and extends limited liability coverage to students, but students are responsible for the insurance deductible in the event of a loss. Each student must purchase an individual non-owner policy to cover student liability protection for legal defense; deductible and loss of use; and subrogation.

Respiratory Therapy

Per Credit Tuition & Fees (back to top)

Degree-seeking undergraduate students registered for 12-19 credit hours are considered full-time. Overload fees apply to class loads of 20+ credit hours and are billed at the rates below.

Degree-seeking students registered for fewer than 12 credit hours are considered part-time and are charged on a per credit basis at the rates below.

Non-degree students are charged for all credits.

RSP/NEBHE/GN cost is shown as money due after credit is applied.

Per Credit Tuition

(RSP/NEBHE/GN cost is show as money due after credit is applied)

Per Credit Fees (back to top)

2023 Summer Tuition (back to top)

*Tuition is billed per credit

No financial aid for summer term; payment in full is expected by the start of summer classes.

Rooms & Board Rates (per term) (back to top)

Senior Citizen Discount (back to top)

Any student aged 65 or older may audit one VSCS course per enrollment period without tuition charge. Additional courses may be taken without limitation, up to and including completion of a certificate or undergraduate degree, at the rate of 50% of the charged tuition. These students may not take the place of tuition-paying students in courses with enrollment limits. All applicable fees are the responsibility of the student. The Senior Citizen Discount cannot be combined with other tuition discount offers.

Fee Descriptions (back to top)

Application Fee: $55

 

Challenge Exam Fee: $169 per exam

Required when students take challenge exams for college credit or advanced standing.

Course Fee

Offsets the cost of special projects or equipment for specific courses.

Deferred Payment Fee: $64 per term

Charged when term charges are deferred because an outside source is providing direct payment past the normal due date.

Facilities Fee: $465 per term

Charged to all matriculated students and prorated per credit hour for part-time students; supports development of new facilities on the residential campuses.

Graduation Fee: $125 per degree

Charged for each degree a student receives regardless of whether they participate in a graduation ceremony. The fee does not cover the cost of the graduation ceremony. Typically charged when they submit a graduation application, but can be charged after the ceremony. A student who doesn’t meet graduation participation requirements will be removed from the list and the graduation fee removed.

Health Insurance Fee: $1,949

Mandatory for all full-time students not otherwise covered. For exemption, present written proof of coverage and complete the Student Waiver for the VSCS Student Health Insurance Plan in Web Services. Students failing to submit the online form by the published deadline are automatically enrolled in and billed for the VSCS health plan.

Institutional Lab Fee: $87 per lab credit hour

Required to offset the cost of instruction in labs, studios, clinicals, activities, and practica.

Late Financial Clearance Fee: $151

Charged to students who haven’t paid or provided proof of future payment. Financial holds and this fee activate approximately 30 days into each term.

Matriculation Fee: $453

A one-time charge to all matriculated students in the first enrolled term.

Nursing Re-entry Fee: $2,000

A one-time charge for previously credentialed nurses who hold inactive or lapsed licensure in Vermont and do not meet the number of required practice hours for licensure as defined by the Vermont State Board of Nursing.

Online Support Fee: $274

To provide support infrastructure for students in online programs.

Portfolio Assessment Fee: $50 per portfolio

 

Registration Fee: $82 per term

For non-degree students.

Returned Payment Fee: $25

For any payment that’s returned to the Student Accounts Office by the banking institution for insufficient funds, invalid accounts, etc. For returned checks that were received for cash, we won’t accept any subsequent checks.

Safety & Security Fee: $64 per term

Charged to all matriculated students to ensure a safe and healthy learning environment.

Student Activity Fee: up to $158 per term

Covers the expense of student clubs, activities, and admission to most campus events such as concerts, dramatic productions, films, lectures, and recreational and social activities.

Transcript Fee: $6.50 per copy

Textbooks, Supplies, & Other Expenses (back to top)

The cost of textbooks and supplies varies by program, but is typically around $800 per term. Upon approval, students who have financial aid to cover expenses plus books can charge books to their student accounts 30 days prior to the start of each term.

College students incur a variety of other expenses (travel, social activities, laundry, etc.) The college estimates these cost about $1,650 per year.

Payment Authorization (back to top)

Students can authorize anyone they choose to access, log in, view, and/or make a payment on their account via the web.

Payment Plans

Fall plans are available online through Self Service beginning June 1 or when billed. You must have a login ID, a password, and a billing statement to access this service.

We offer five convenient in-house plans for fall (see Student Accounts for other semester plans):

• Six payments from June through November
• Five payments from July through November
• Four payments from August through November
• Three payments from September through November
• Two payments from October through November

There’s a $30 enrollment fee and a down-payment required when signing up based on the option chosen. Monthly payments are due on the fifteenth of each month and a $15 late fee is incurred for payments not made by the due date. Term balances must be paid in full prior to enrolling in future terms. A new payment plan must be set up each term.

As a condition of enrollment, students must provide payment in full or proof of how all term charges will be paid within 30 days of billing. Fall billing begins on or around June 1.

Employer payments requiring final grades can be deferred. Please contact Student Accounts for more information and eligibility requirements.

Financial delinquency may serve as a basis for dismissal. Financially delinquent students are denied enrollment for subsequent terms; issuance of grades or transcripts; or graduation. Reasonable interest and collection costs may be added to delinquent accounts.

Refund Policy (back to top)

If a student exits or is dismissed during the first seven calendar days of the semester, the student will be credited 100% of the charges for tuition, applicable fees, and room and board. After the first seven days and before the end of the 60% point of the semester, students who are exiting will be credited tuition, applicable fees, and room and board on a pro-rata basis. The pro-rata calculation will use the number of calendar days completed divided by the number of total calendar days included for the full semester. After the 60% point of the semester, there is no adjustment for tuition, fees, or room. Meal plans continue to be pro-rated until the end of the semester.

Date of Withdrawal

The date of withdrawal or dismissal is determined by the Registrar’s office. Ceasing attendance of classes does not constitute dropping those classes or withdrawal from the institution. In order to be eligible for a refund or repayment pursuant to the above policy, the student must notify the institution in writing according to the processes outlined on our website. For questions regarding this process, contact the Registrar’s office.

Prorated Tuition, Room, & Board Calculation Due to Withdrawal or Dismissal from the Institution and Residence Halls

The prorated calculation for tuition, room, and board uses the number of calendar days completed from the first day of the semester to the time of withdrawal or dismissal, divided by the number of total calendar days included for the full term. For all students, including online students, the first day of the semester is the date that classes begin, as published in this catalog, regardless of the date of the student’s first class. Even if the number of planned residential days is fewer than the number of academic calendar days, the academic calendar is the basis of all pro rata credit calculations.

Prorated Room & Board Calculation Due to Withdrawal from Residence Halls While Remaining Enrolled

In the event a student exits the residence hall, for any reason, while continuing to remain enrolled academically, the institution is under no obligation to issue credits or refunds. This includes closure due to a calamity or catastrophe beyond the institution’s control that would make continued operation of student housing infeasible, including, but not limited to, such circumstances as natural disaster, national security threat, or widespread pandemic.

Return of Funds

If a student receives financial aid, credit received as a result of withdrawal or dismissal is first applied to financial aid sources. Federal regulations are used for return of Title IV funds and individual state, institution, or outside scholarship policies for return of non-Title IV funds. Because financial aid funds must be used for educational expenses, when a student is receiving financial aid for non-institutional costs and withdraws from the institution, a portion of this aid must be repaid. The order of distribution for the return of Title IV funds is as follows:

1. Unsubsidized FFEL/Direct Stafford Loan
2. Subsidized FFEL/Direct Stafford Loan
3. FFEL/Direct PLUS Loan
4. Pell Grant
5. FSEOG
6. Other Title IV programs

Completing this form once will apply you for all of the Annual and Endowed Scholarships listed. An essay is required and should be a brief explanation of what your overall educational and professional goals are.  Deadline to apply is March 24, 2023, applications received after this date will be kept on file and may be considered if funds remain available.

APPLICATION NOW CLOSED.

How-to Forms

• How to complete the Parent PLUS Loan Master Promissory Note (MPN)
• How to complete the Sub/Unsub Loan Master Promissory Note (MPN) & Entrance Counseling

 

Scholarships are awards that do not need to be repaid. Scholarships come in many types and range from a few hundred dollars to several thousand dollars.

The information below describes each type of scholarship; follow the links to read more about individual awards.

Annual Scholarships

Annual scholarships are given/sponsored each year by individuals or organizations who support our students attending Vermont Tech. Make sure to look for Employer Partner Program Scholarships that not only offer financial support through scholarship, but also internship opportunities at the sponsoring organizations.

Students may receive more than one scholarship, but not all qualified students will receive awards due to limited funds. Only one General Scholarship Application and essay are required to apply for scholarships in this category.  Deadline to apply is March 24, 2023

Endowed Scholarships

Endowed or “named’ scholarships are comprised of funds given to the college by alumni, friends and sponsors of Vermont Tech.  The funds are awarded each year to students who meet the donors’ specified criteria.  Award amounts and qualifications may vary by scholarship, but the determination of the award is generally based on financial need.  Students may receive more than one scholarship, but not all qualified students will receive awards due to limited funds.

Only one General Scholarship Application and essay are required to apply for scholarships in this category.  Deadline to apply is March 24, 2023

External Scholarships

Many private organizations offer financial assistance to students.  For these external scholarships, we have gathered links that may be helpful in your scholarship search. To extend your research locally, more information may be obtained by contacting local civic, professional, religious and other community organizations.  If you are a high school student, your guidance counselor may have a list available.

Merit-Based and Other Scholarships

Eligibility for merit aid (based on academic strength) for incoming, full-time undergraduate students is determined after you are accepted to the college. Merit scholarships are renewed annually provided the student is enrolled full-time and meets all academic standards; no application is required. Please note students may only receive one type of merit-based scholarship and they cannot be combined with full tuition waivers.  For instance, students receiving a Val/Sal scholarship or a full tuition waiver cannot receive a Green Mountain Scholarship.

All high school seniors who are accepted in one of Vermont Tech’s degree programs will be considered for one of Vermont Tech’s merit scholarships and will be evaluated based on the specifying criteria. The primary focus will be on students who exhibit exceptional academics and engagement outside the classroom.

Out-of-State Scholarships

The Vermont Tech Presidential Award is a merit-based award specifically for out-of-state students.  Additionally, students who are not residents of Vermont may be eligible the Regional Student Program (RSP), often referred to as NEBHE. Our Good Neighbor Policy also provides a discount to students living in specific neighboring counties outside Vermont. Please note students may only receive one type of regional scholarship. For instance, students eligible for an RSP/NEBHE discount scholarship are not eligible for the Presidential Award.  More information on both RSP and the Good Neighbor Policy is available here.

Follow our monthly step-by-step guide with a timeline of expectations for the financial aid application process, billing information, and financing options below or download a printable version.

September

• Start your planning and research. Now is the best time to begin searching for outside scholarships and requesting letters of recommendation for your applications.

October

• You can complete and submit your FAFSA as early as October 1, but not before. You must complete the FAFSA in order to receive a financial aid award package from Vermont Tech.
• Get your FSA ID.  In order to complete the FAFSA, the student and one parent should individually obtain a Federal Student Aid ID online at fsaid.ed.gov. You’ll use your FSA ID to electronically sign your FAFSA.
• Vermont Tech’s FAFSA code is 003698

November

• Check completed FAFSA for accuracy and make corrections if necessary. 
• Follow up with any missing financial aid paperwork to complete your file. You can check the status of your financial aid application on the Vermont State Colleges System portal.

December

• Once we receive your financial aid application information and you have been admitted  to Vermont Tech, you will receive a notification of financial aid award. The award letter will be as early as December 15th. For new students, the award letter will be a hard copy and will also be accessible through the VSCS portal.
• Continue to research outside scholarships through your high school and local civic, professional, and religious organizations.

January-February

• Vermont Students: VSAC grant applications are considered on a first-come, first-served basis. Apply early! VSAC assisted scholarship applications are due in March. Check out their applications and scholarship opportunities.
• Reminder: Complete your FAFSA in February to meet our priority application deadline for financial aid before March 1.  If you are applying for full-time or part-time grants as a degree student, you must complete a FAFSA.
• You can also submit Vermont Tech’s General Scholarship Application anytime before March 15.

March

• Submit your FAFSA by the priority deadline of March 1 in order to receive your full amount of financial aid.
• Review your processes FAFSA by checking your Student Aid Report and correct any mistakes to your FAFSA information online. You can check the status of your application and award on the Vermont State Colleges System portal.
• You will recieve a notification of financial aid award from Vermont Tech. Review it carefully and follow any instructions that pertain to you. For new students, the initial award letter will be a hard copy and is also accessible through the portal. All subsequent letters will be via email with directions to view them on the portal.

April

• Check your financial aid document status online by going to the VSCS portal. It’s important that you follow up with any requested items as soon as possible.
• Review aid and submit deposits. You are not required to accept financial aid. However it is your responsibility to notify the Financial Aid Office if you wish to decline or revise (decrease) all or part of the aid offered. You may do this through the Portal or by completing and returning a declination/revision form. Submit a tuition and housing deposit by the May 1 deadline and respond if we request any additional documentation, such as tax return transcripts, W-2s, or the Veterans Affairs verification worksheet.

May

• By May 1, you can reserve your spot at Vermont Tech for the fall semester with a $200 deposit. Students planning to live on campus must also submit a housing contract and an additional $100 housing deposit. This deposit is not covered by your financial aid or any outside loans or scholarships.
• New student borrowers accepting federal loans: You must sign a Master Promissory Note and complete Entrance Counseling online.

June

• Your fall bill will be posted online beginning June 1. After that, it will be posted on the 1st and 15th of each month. Review your bill online through the VSCS portal.
• Outside scholarship recipients: You must notify the financial aid office if you receive any outside scholarships.
• See www.vtc.edu/student-accounts for billing due dates, payment plans, refunds, and more.

July

• First-time Federal Direct Stafford Loan borrowers: Complete your entrance counseling session and sign your Master Promissory note online.
• Federal Direct Parent Loan (PLUS) borrowers: Parents must sign their Master Promissory Notes. You can’t receive these loans without completing entrance counseling and signing promissory notes.
• Payment Options: If your awarded financial aid is less than the cost of your education, your student account will be unsettled due to an outstanding balance. You must review your student account and, if necessary, determine a funding method such as a federal Parent PLUS loan, alternative loan, or payment plan, that fulfills your financial obligation.

August

• Your fall student bill payment is due in August. Review your balance and tuition payment deadline online through the portal.
• Federal Work-Study recipients: You are encouraged to attend the Job Fair at the start of the semester.

September

• Meal plan changes: Your final meal plan changes must be completed by mid-September.
• Health insurance waiver deadline: If you already have health insurance, you must waive the college-provided insurance by September 30 to avoid incurring that charge.
• Financial aid funds begin disbursing in September if all requirements have been completed. Check your aid status on the VSCS portal.
• Any refunds are generated through the Student Accounts Office and sent to students via electronic funds transfer or by hard-copy check mailed to your home address.
• Your ongoing responsibilities: Check your campus email and campus mailbox regularly to receive timely communications from the administration on billing, financial aid, and academic information.

American Rescue Plan: Higher Education Emergency Relief Fund (HEERFIII)

The Higher Education Emergency Relief Fund III (HEERF III), authorized by the American Rescue Plan (ARP), was signed into law on March 11, 2021, providing $39.6 billion in support to institutions of higher education to serve students and ensure learning continues during the COVID-19 pandemic. ARP funds are in addition to funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) and the Coronavirus Aid, Recovery, and Economic Security (CARES) Act. Emergency fund available to institutions and their students under all emergency funds total $76.2 billion.

Vermont Technical College has been awarded an additional $1,654,021 to help students with expenses incurred as a result of disruptions caused by COVID-19.  More detailed information regarding distribution of these funds are detailed below and will continue to roll out over the 2021-2022 academic year.

Funds Received May 2021 (HEERF3) Student Portion:

• Total amount of student funds Vermont Tech has received: $1,654,021
• Total number of aid applicants receiving Financial Aid HEERF3 Grants (as of August 16, 2021): 18
• Total number of aid applicants receiving Financial Aid HEERF3 Grants (as of October 1, 2021): 1,197
• Total amount distributed to students (as of September 10,2021):  $18,000
• Total amount distributed to students (as of October 1,2021):  $1,654,021

CARES Act Higher Education Emergency Relief Fund (HEERF) Public Disclosure Emergency Financial Aid Grants to Students:

Under Section 18004(a)(1) of the CARES ACT, Vermont Tech has applied for and received federal aid through the Higher Education Emergency Relief Fund (HEERF).  Vermont Tech has signed and returned the U.S. Department of Education’s Certification and Agreement and intends to use, per federal law, no less than 50 percent to provide Emergency Financial Aid Grants to students.

This part of the federal CARES Act provides emergency grants to students based on disruption of campus operations due to coronavirus for eligible expenses such as food, housing, course materials, technology, health care and child care.

Per federal CARES Act reporting guidelines, Vermont Tech is pleased to provide the below information.

Funds Received January 2021 (HEERF2)

• Total amount of funds Vermont Tech has received: $485,703 (Additional)
• Estimated number of students eligible for federal aid: 1,043
• Total number of applicants who have received Emergency Financial Aid Grants (as of March 15, 2021): 557 (updated July 1, 2021)
• Total amount distributed to students (as of March 15, 2021): $485,703 (updated July 1, 2021)
• All funds have been exhausted to date. As of July 1, 2021, there are no more HEERF2 funds to distribute to students.

Funds Received April 2020 (HEERF1)

• Total amount of funds Vermont Tech has received: $485,703 (Original)
• Estimated number of students eligible for federal aid: 1,043
• Total number of applicants who have received Emergency Financial Aid Grants (as of June 3, 2020): 493 (updated December 31, 2020)
• Total amount distributed to students (as of June 3, 2020): $485,703 (updated December 31, 2020)
• All funds have been exhausted to date. As of June 3, 2020, there are no more HEERF1 funds to distribute to students.

Methods used by the institution to determine eligibility for Emergency Financial Aid Grants (first round):

• Students self-certify through an electronic application process they incurred unexpected expenses due to the disruption of campus operations due to the coronavirus.
• Students can receive up to $2,100 of assistance, with students enrolled in less than six credits able to receive up to $525.

Methods used by the institute to determine eligibility for Emergency Financial Aid Grants (second round):

• Cares Act Application Extended to May 28, 2020
• Awarded $300 per applicant until funds were depleted
• First Come – First Served

Instructions, directions or guidance provided by the institution concerning Emergency Financial Aid Grants:

• Public Announcement was placed on the Vermont Tech Home Page May 6, 2020.
• Vermont Tech has created a web page for students to review eligibility information for the CARES Act funds with a link to the application form.
• A notification and link was also provided within CANVAS, the student academic portal, to provide notice to students the opportunity to apply for funds.
• Email notifications from both the President in the All Campus Update, and from Financial Aid were sent to students in this regard.
• The total amount of student funding is now expended as of May 21, 2020 (Updated on July 20, 2020)

CARES Act Higher Education Emergency Relief Fund (HEERF) Public Disclosure – Institutional Portion and Strengthening Institutions Program (SIP):

These required reports (PDF) demonstrate how and when Vermont Tech has applied its HEERF awards.

Vermont Technical College chose to make the difficult choice in 2020 to retain all employees during the reporting period even though there was a substantial loss of revenue and decreased enrollments. During this period, faculty and staff were diverted from their regular work in order to support the transition to, and support of, remote instruction. This work included installing and maintaining new software, training and supporting instructors and students, redesigning classes for remote or hybrid instruction, and increasing opportunities for faculty training. Subsequent HEERF resources were applied against COVID-related lost dorm/dining revenue and direct student outreach.

The CARES Act (HEERF2) student emergency aid application criteria and process are detailed below.

Have you or your family been impacted by COVID-19? If so, Vermont Tech may be able to help.  The CARES Act funding covers financial disruptions due to the COVID-19 pandemic. Students must submit an application. Once submitted, applications will be processes by the Vermont Tech Office of Financial Aid.  The minimum award will be $300.

Application submittal deadline: March 9, 2021*

The deadline to submit applications has passed. There is no current application for the CARES Act funding at this time (March 31, 2021)

Eligibility Criteria:

• Must be enrolled in the semester for which the student is requesting aid.
• Must be a degree-seeking student–Undergraduate, Graduate.
• Enrollment was impacted by COVID-19 and have expenses incurred for housing, food, course materials, technology, healthcare, or childcare.
• Be a US citizen or eligible non-citizen

Application Process:

• File an electronic application. *The application period is open through March 9, 2021. The application may reopen if funds remain. There is no current application for the CARES Act funding at this time (March 31, 2021).
• You will be notified via your Vermont Tech email of approval or denial. You should receive notification by the end of March on the status of your application.