Registration Policies

Add or Drop

Students can add or drop courses without academic or financial penalty through the first two weeks of each semester. See Catalog & Calendar Dates for details.

Withdrawal

Withdrawal from Vermont Tech is a formal procedure that students must initiate. Students who merely stop attending classes will receive failing grades and will be held accountable for tuition and fees. Students can withdraw by given written notification to Office of the Registrar. Withdrawals, including withdrawals for medical reasons, after the Add/Drop period will result in a calculated tuition refund. After the 60% point, will result no tuition refund and earned grades.

Leave of Absence

Any withdrawals for medical reasons, a letter from the student’s health practitioners is required. Students approved for a medical leave of absence based on a letter from their health practitioner must provide a time frame for their return to a normal class schedule. The student is also required to provide a subsequent letter stating that they are medically fit to return to their studies.

Non-Returning Students

Students who don’t intend to return to Vermont Tech for subsequent term should complete a non-returning form at the Office of the Registrar or off-site campus site office and complete an exit interview with the Office of the Financial Aid.

Grading Policies

Grades are reported as letter grades. See Academic Affairs for details on letter grades and how they are incorporated into a cumulative grade point average (GPA). Grades earned in Continuing Education courses are incorporated into a student’s GPA.

Incomplete

This grade applies to course work that is not completed due to circumstances beyond the student’s control.   Incompletes can be awarded to students only with the permission of the course instructor. Course requirements must be completed at the earliest possible date, but no later than three weeks into the semester in the next academic year. Students are responsible for contacting their instructor regarding all outstanding requirements.

Audit

Students may audit courses. They receive no grade credit for audited courses and pay ½ regular tuition and fees. Students must contact the instructor for approval. The approval form needs to be submitted to the Registrar within the Add/Drop period. Students may change their status from credit to audit or from audit to credit during the Add/Drop period with approval by instructor.

Accessing Grades

Grades are available online on the Vermont State Colleges System Portal.

Transcripts

An official transcript of an academic record can be obtained from the Registrar. For more information visit www.vtc.edu/transcriptrequest.

Access to Records

Under the federal Family Education Rights & Privacy Act of 1974, students have the right to review any of their educational records maintained by Vermont Tech.

The directory of Vermont Tech includes the names, addresses, and telephone numbers of students, staff, and faculty. However, the Family Educational Rights & Privacy Act of 1974 grants to all students the right not to have personal information contained in the records of the university released to any individual, agency, or organization. Students who do not want their information released must complete, complete a form for non-disclosure, available at the Registrar.

Academic Policies and Student Responsibilities

More information on academic policies and requirements can be found in the Vermont Tech handbook, available online.