Academic Affairs

Academic Policies

No. Name Contents
T101 Academic Affairs Policy Academic standing, probation, dismissal, academic appeals, graduation requirements, graduation participation requirements, honors, time limits on graduation, graduation standards
T103 Grading System & GPA Calculation Grading system, calculating GPA, incomplete course work, auditing, transfer credit, challenge exams, withdrawal, repeating courses, change of grade, grade amelioration/forgiveness
T104 New Courses Process for creation and review of new curriculum
T106 Advance Standing Institutional credit, transfer credit, challenge exam credit, portfolio/life/military credit, advanced placement credit, course substitution of credit
T107 Cheating & Plagiarism Academic honesty, appeals
T109 Off-Campus Credit Courses & Programs Approval of courses, student readiness, instructor evaluation, student evaluation
T113 Students with Disabilities Documentation guidelines, determining/providing accommodations, appeals, confidentiality
T114 Overload Study Credit overload definition & procedure
T115 The Family Education Rights & Privacy Act FERPA policy & procedures, definition of directory information
T116 Medical Withdrawal/Return Procedures for voluntary or involuntary medical absences
T117 Academic Program Development & Review New program development process, program review, termination of academic degree programs, questionnaires in appendix
T118 Secondary School Students in Credit Courses Policy to allow secondary school students to enroll as non-degree students
T121 Graduation Standards Standards policy for writing, oral communication, quantitative reasoning, information literacy
T122 Electronic Devices in Classrooms Policy for use of electronic devices in the classroom
T309 Curriculum Planning & Scheduling Curriculum changes, scheduling process, schedule revisions, room scheduling, registration/de-registration procedures
T315 Graduation Participation Procedures for participation in commencement
T317 Student Withdrawal Process Procedures, responsibilities
T702 Hartness Library Archives Collection Archives mission & services, retention of materials

Academic Advising

Vermont Tech provides comprehensive advising to enrich the educational experience of every student. Students have assigned academic advisors, usually within their program, and should meet with their advisors throughout the year to discuss their progress and future plans.

Students who are having academic or personal difficulties may get extra help from faculty advisors to identify problem areas; clarify educational and personal goals; resolve difficulties; and obtain referrals to campus services such as the Center for Academic Success.

If students need to change advisors, they should contact the Office of the Registrar.

Reporting Academic Concerns

A student who wishes to report an academic incident should use the Academic Incident Report form and return it to the Office of Academic Affairs. This form can be used to report complaints, concerns, conflicts, and problems related to academics, courses, faculty, other students, and academic facilities.

Waiver of Courses

A student may have a specific course waived by submitting an academic petition to the Department Chair through the Dean of Academic Affairs. The petition must be approved by the student’s program department and by the department offering the course. A waived course may be replaced by an alternative course.

Class Level

Class level is based on total earned credits toward an academic program. It affects financial aid, class standing, and other calculations regarding student progression.

Level Earned Credits
First Year 0-29.99
Sophomore 30-59.99
Junior 60-89.99
Senior 90+

Non-degree students have no class standing.

Changing Programs

If a student wishes to change programs, they must petition through the Office of the Registrar and be approved by the appropriate Department Chair.

Dual Major & Dual Degree

A student who wishes to receive an additional degree or major must complete a Change of Program request form, available from the Registrar. The student must complete all of the requirements of the new major or degree without retaking completed courses. An additional associate degree major must contain at least fifteen credits that weren't part of the previous major. An additional bachelor’s degree major must contain at least thirty credits that weren't part of the previous major.

Course schedules are designed for full-time students who are pursuing one major. Therefore, dual majors typically require a minimum of one extra year at Vermont Tech.

A student who earns multiple majors is awarded one degree with the additional majors annotated on the diploma.

Residency Requirement & Matriculation

A matriculated student is one who has been formally accepted by the college and registered in a degree program. All matriculated students have a minimum number of credit hours that must be taken at Vermont Tech. For bachelor’s candidates, the residency requirement is that 30 credit hours, including substantial advanced work in the major, must be achieved in courses specifically taken at a VSCS. For associate and certificate candidates, at least 15 credit hours must be achieved in courses taken specifically at Vermont Tech. For master’s candidates, at least 18 credit hours of coursework within the major must be completed at Vermont Tech. Exceptions to the residency requirement may be considered and require approval from the Academic Dean.